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Hello everyone,I would like to check whether it is possible to involve a second person in selected meetings while remaining on the Standard plan.What we need is for the second person to receive the relevant booking notifications and updates, including confirmations, cancellations, reschedules, and the information needed to join the event.I assume this is what Calendly would define as adding a co-host. Could you please clarify:Is this possible on the Standard plan?Would this need to be set up as a Collective meeting?Or is there another recommended way to ensure the second person is included in all meeting updates and joining details? Thank you! 

Hello. I have a question about scheduling appointments with someone who’s already in my contact list.Whenever I try to schedule an appointment myself with someone in my contacts, the app always asks me to enter their phone number, even though it’s already saved in their contact information.Also, the U.S. area code is always preselected, so I have to scroll through the country codes to find my country’s flag (France). A colleague who works in a nearby office doesn’t experience this issue. For him, the app automatically adds the phone number with the French country code. That seems more logical to me. How can I set the French country code as the default and have the phone numbers of clients already in my contacts pre-filled when I schedule an appointment? Thank you for your help.

Provide the option to block individuals (via email or phone) from booking appointments. It is frustrating when people fail to show up and then book another appointment.

Am I right in thinking that Calendly will not show my bookings from Google Calendar - I’ve ‘synced’ my Google accounts inside Calendly, and I’ve made sure on Google Calendar that my bookings are down as busy. This is pretty grim isn’t it? 

There is no setting with the word buffers on this site; how do you set a gap so meetings are not set back to back

I have customized each host’s calendar availability but now it is saying that there’s no availability while in preview mode? 

I am a therapist. At the end of the session, I want to already book the next session. Because it is more convenient for my client and also because I am more certain that he or she will come back.I used to do this from the meetings page by using the link ‘schedule new meeting’, so I just had to choose a date and all data was pre-filled in the form. This link is now no longer available and it seems that the ‘book follow-up meeting’ is not yet available as the current event is not finished.

I’m using Zapier to automate saving meeting recaps to a spreadsheet on our company’s SharePoint site, however unlike the other meeting settings, there is not an option for Organization as the source. This means that my automation is limited to meetings where my Notetaker is included.Is there a workaround that anyone is aware of? I also saw something about automatically sending recaps to a specific email address, but it appears that feature is not yet available to everyone.Thanks!

This topic has come up before but the staff responders seem to think the current voucher discount code feature is enough.This response shows that calendly don’t understand the actual full benefits of gift card implementation.The idea is that that an end user customer (our customers) can *either* book a paid event in the normal way, *or* buy a voucher which can later be redeemed when booking a paid event.A gift card is essentially a single-use voucher with 100% off for an event.You already offer the ability to manually create single-use 100% off vouchers.The missing piece of the puzzle is that user’s can’t buy these via calendly. So if I want to offer gift vouchers for my sessions, the process becomes clunky and manual, rather than automatic. The customer has to email or message me to ask to buy one, I have to take payment in another (more awkward) way, manually create the code in calendly’s interface, then send them the code.This clearly reduces sales, because many customers don’t want

One year ago I posted (comment included at end). I have seem multiple posts about the layout. Yet still, it is horrible. ¾ of the screen is occupied by event types list, and those are not used during editing. Only ¼ of my screen is available for editing, and that is ridiculous. The entire page is white and no border to set off where the editing pane is, so it all just runs together too.Additionally - the editing requires an inordinate amount of dropdowns, scrolling, and searching (yes I use it frequently - I still can’t find what I need without numerous clicks). With all of that clicking and searching, it compounds the challenges posed by the very small amount of real estate on the screen.And now, instead of improving what exists, you are launching all kinds of features (notetaking) that duplicate what already exists in teams, zoom, etc. I’ll assume people want notetaker - so I may be alone on this. I just want a booking app. Old comments from one year ago in 2025: Bring back the old e

It’s great that the person who creates a poll can reserve the times they suggested so they don’t get booked by colleagues while waiting for responses from poll recipients.But who hasn’t experienced laggards taking so long to respond to the poll that early the times early responders had marked as available get booked up for them?My suggestion is, therefore, for respondents to be able to reserve the time slots they have replied to as available or preferred to get reserved in their calendars too - until the poll is closed and the meeting booked.I suppose that would involve accepting to install some plug-in.

Bonjour. Des plages horaires s’affichent comme étant disponibles dans Google Agenda mais pas dans Calendly malgré la synchronisation cochée.Quelqu’un a-til la solution ?Cordialement Corinne

J'ai une question. J'ai des rdv le lundi, mardi et mercredi de 18H à 19h30 de possible. Mais si j'ai un empêchement personnel par exemple juste un mardi soir dans le mois, comment est-ce possible de le bloquer sur Calendly? cordialement,Marjorie.

When someone books an appointment and provides their email address, a process should be put in place to verify both the email address and the phone number before confirming the appointment, to ensure the person can be contacted.

Scenario / QuestionI’m embedding Calendly in a custom web app and need help with three things: styling the widget to match my brand, ensuring it resizes well on smaller screens, and listening for events (like when someone schedules) so I can run custom code. OverviewColor Customization: You can customize embed colors via URL parameters, but broader CSS (like fonts) isn’t supported. Responsiveness: Use the built-in auto-resize behavior by enabling the resize option on inline embeds. Event Listening: Subscribe to postMessage events that the embedded scheduling page sends to the parent window to run custom code. Step-by-Step GuideChoose an Embed Type Decide between a landing page, event type page, or routing form. All support the responsive inline embed with resizing. Customize Colors in the URL Use supported URL parameters to change colors on the booking page. Other CSS (like fonts) cannot be overridden. See the embed options guide referenced in the community answer. Add an Inline E

Create a shared list among all Calendly users to flag problematic clients. Tis list wouldn’t be visible by users. Use a list of reasons: no-shows, disrespectful behavior, etc.Allow businesses to automatically block flagged users once a certain threshold is reached.

There is a work around for private meetings- where you can go to the external calendar and set it to recur. But how does that work with classes where there is a limit for slots and multiple people can book?

HALP!  I am a Renovation Building and Interior Designer, Project Manager, Consultant and Coach.  My business has multiple service types and I suspect I may have over-complicated this with far too many service types in Calendly. I meet people both virtually and in-person.  I charge fees for some things and not others, but need the option to waive the fee at times.  I provide full service design, on-call renovation consultation services, and I also provide coaching and consulting for industry professionals. I would LOVE some ideas and feedback on how I can consolidate and/or simplify.  I have tried to manage this with the routing function.  The feedback I’ve received from people is they found the number of options confusing.  On my end, the routing link breaks far too often when I make the slightest change to any event type, then I forget to update the new routing link in all the places (email signature, Slack channel, website, etc...)My event types are currently:Residential Design New d

Hello!When I check my scheduled meetings on mobile web and click on the Filter button to display also Cancelled meetings, the interface is cut and I cannot do anything: Could you please fix this?Thanks!Ángel.-P.S. I miss the old interface. In my opinion it was much better 😔

Scenario / QuestionHow do I use hidden fields with Calendly to pass data (like UTM parameters) between forms, embeds, and routing? OverviewCalendly allows you to pass hidden data using UTM parameters. By appending UTM parameters to your scheduling URL or embed, you can associate this data with booked events for routing and tracking purposes. Calendly does not support arbitrary custom parameters; only standard UTM fields are supported. Step-by-Step GuideDecide What Data to Pass Choose which UTM parameters to use: utm_source, utm_medium, utm_campaign, utm_content, utm_term. Avoid reusing a parameter already needed for analytics; utm_term is often least used. Append UTMs to a Scheduling Link Add parameters to your Calendly URL (e.g., ?utm_source=facebook&utm_campaign=spring). This data will be associated with the resulting event and appears in Meetings, webhook payloads, and v2 API invitee data. Add UTMs to an Inline Embed via Advanced Code Use the utm object in the Calendly.initI

Hi everyone,I’m considering using Calendly Notetaker for my professional calls, but I’d like to clarify one practical point.Does Calendly Notetaker work properly with calls held in Italian?I’m mainly referring to transcription, conversation summaries, and action items.I’ve seen that some Calendly AI features seem to be mainly available in English, but I’d like to know if anyone has direct experience using it with Italian-speaking calls. Does it work reasonably well, or would it be better to use another tool?Thanks in advance to anyone who can share their experience.